1. Trip Registration & Deposit (non-refundable).
To make a booking, you must send the completed trip registration form to SCIC Beijing Office first. A deposit (non-refundable) must be made into the account provided on the registration form within 7 days after we received your registration form.

Deposit: GBP ¡ê250 per person (UK Applicants) / EUR €300 per person (EU Applicants) / USD$400 per person (USA and other Applicants)

A formal confirmation of your booking will be sent as soon as the registration form and deposit have been received. Please contact us in Beijing for payment details.
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2. Final Balance
Final balance must be paid 60 days prior to departure. We will send you a confirmation /receipt, normally within 7 days of our receiving your trip registration form. If we are unable to confirm your booking, we will immediately refund your deposit.

The confirmation letter will confirm the details of your trip booking and show the outstanding balance, which must be paid no later than 60 days before your departure. Cash and Cheques are accepted for the payment of the trip fees.

3. Late Bookings
If you miss the deadline for the trip registration, please email or phone us first to check availability. There will be a GBP ¡ê20 (UK Applicants) EUR €30 (EU Applicants) USD$40 (USA and other Applicants) extra charge for late bookings.

Full payment is due on booking. If the booking is made less than 50 days before departure, a guaranteed payment in cash is required; we regret we cannot accept personal cheques in this case.

4. Change your Bookings
We¡¯ll do our best to accommodate any change of trip details you may wish to request. But we cannot guarantee you such a request.

A) 60 days before the trip
If you are unable to travel for the trip you have registered with us for any reason, you must inform us 60 days before the trip is officially started. You may either transfer your booking to a future trip or to someone else, provided that person is acceptable to us. And in this case there will be GBP ¡ê20 (UK Applicants) EUR €30 (EU Applicants) USD$40 (USA and other Applicants) extra charge for the administration.

B) 30 days before the trip
If you are unable to travel for the trip you have registered with us for any reason 30 days before the trip starts, And in this case there will be an extra charge of GBP ¡ê40 (UK Applicants) EUR €60 (EU Applicants) USD$80 (USA and other Applicants) for the administration.

5. Cancellation Charges
In the event of you cancelling a confirmed booking, the following cancellation charges will apply:

Written notice received Cancellation charges

9 weeks to the start of the trip 10%
8 weeks to the start of the trip 20%
7 weeks to the start of the trip 30%
6 weeks to the start of the trip 40%
5 weeks to the start of the trip 50%
4 weeks to the start of the trip 60%
3 weeks to the start of the trip 70%
2 weeks to the start of the trip 80%
1 weeks to the start of the trip 90%
After the trip starts 100%

Any modification or abandonment of the travel arrangement by you after departure will not be accepted as any basis for claim against the organiser.

6. Dates and Fees

All fees quoted on this site are in three currencies: sterling (British Pound), Euros and US dollar, based on the exchange rate of RMB on 29th March, 2006. We reserve the right to change the dates and fees usually once a year. All fees do not include the international flights (return flight tickets from your home country), Travel insurances, Visa application fees, Tips and Personal expenses.

The fees of these trip programs are subject to surcharges such as: government action, currency fluctuation, aircraft fuel or over flying charges, airport charges whether imposed by the airlines or the airport authorities and increases in scheduled air fares.

Responses to inquiries requesting price quotations are regarded simply as a response to said inquiry, are not held out to applicants as an offer, and are not intended to be a manifestation of willingness to enter into a bargain, so made as to justify another person in understanding that his assent to that bargain is invited and will conclude it

7. Payment Policy (Application and Program Fees)

For Study in China Programs: all payments must be made directly to the office in Beijing.

Payments of the Application Fee and Enrollment Fee may be paid in one of three ways;

Bank Transfer
Bank or Cashier's Cheques
Money Order

Personal checques and cash are not accepted for the Study Programs.
Please save the bank receipt and fax or send it with the other documents as proof of payment.

For Travel in China Programs: Cultural Travel Program payments will be made either to the office in Beijing in the manner proscribed above, or to a third party chosen to receive payment.

SCIC is not responsible and will not be held liable for any payments lost or misplaced in the course of mailing. SCIC is also not responsible for any loss that is made or occurs through third party negligence or dispute between the third party and Applicant. Third parties include, but are not limited to, persons who collect fees on behalf of SCIC for Cultural Programs, travel agents, and other intermediaries. Payments that are made in any manner not proscribed under these terms herein shall not create any contractual relationship with SCIC, nor hold SCIC responsible for any liability, legal or otherwise.

8. Compensation
If we have to make a significant change or cancel your holiday due to insufficient number to run the holiday, through no fault of your own, within 60 days of your departure, you can choose one of the following options:

a). Cancel your holiday and receive a full refund
b). Accept a substitute holiday if we are able to offer you one. If the substituted holiday is of a lesser value, we will refund you the difference in price.

You will also be offered compensation according to the following scale:
More than 60 days: Nil
45 - 60 days: RMB 200
30 - 44 days: RMB 400
15 - 29 days: RMB 600
0 - 14 days: RMB 800

Note: Compensation does not apply to changes caused by any event we could not foresee or avoid, such as war, civil unrest, terrorist activity, industrial dispute, natural or nuclear disaster, fire or adverse weather conditions, flight rescheduling, and all other similar events outside our control.

9. Complaints
In the event that you are dissatisfied with any aspect of your trip, please report it to your group leader or our tour guide, so that the matter could be resolved right away. If the matter cannot be put right on the spot, you must write to us within 10 days of your return, we promise to deal with it fairly and promptly within the terms of this contract.

10. Our Responsibility

SCIC seeks to provide the highest quality travel experience for its clients. We aspire to provide our clients with an enriching cultural experience that will show the beauty and tradition of the People¡¯s Republic of China. We promise that we will perform at our utmost to create a memorable, positive experience for those who wish to partake in our programs. Further, SCIC aims to provide top notch instruction in cultural studies at the highest value. SCIC pledges to fulfill all obligations created by the contractual relationship created between SCIC and Applicant to the extent reasonably practicable.

11. Your Responsibility

Applicant is subject, but not limited to the following responsibilities and obligations:

a) You are responsible to check the confirmation/receipt and inform us of any error immediately.

b) You are responsible for the return flights booking and visa application in your home country, most importantly to take out adequate travel insurance cover.

c). You are responsible to ensure that you have a valid passport and obtain an entry visa prior to travel. We cannot be held responsible for delay or cost as a result.

e). You are responsible to arrange transportation to the airport in the your home country by yourself. And arrive in good time in China. We will try to assist you in arranging alternative airport reception if your original arrival has changed, but we reserve the right to recover from you any cost incurred.

d). You are also responsible to observe the laws and regulations of the country you are visiting.

f). This is a culture and martial arts trip, you are responsible to the follow the tradition of teaching, instructing in Chinese martial Arts, respect the rule of martial arts, as well as the local customs and religions


12. Disputes

Any dispute, claim or other matter which arises out of or in connection with your contract or holiday will be dealt with under arbitration subject to arbitration rules to be determined by SCIC. Arbitrations arising out of or in connection with SCIC or any contractual relationship created with or asserted by any Applicant will be arbitrated in Beijing, China and held in the Chinese language. The governing law of this contract shall be the substantive law of the People¡¯s Republic of China.The award of the arbitrator shall be final and binding and judgment thereon may be entered in any court of competent jurisdiction.